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Senior Contract Administrator – Commercial


This is a Contract position in Toronto, ON posted December 26, 2020.

PTAG is currently seeking a Senior Contract Administrator – Commercial, reporting to the Category Manager. The Senior Contract Administrator is responsible to co-ordinate and administer the day-to-day activities associated with bidding/contract award and subsequent contract administration activities relating to complex, high value contracts involving engineering/architectural consultants and technical services; design and supply of equipment, and construction consistent with the internal procurement policy and departmental procedures and guidelines.

Location: Toronto, ON

Type of Employment: Contract


  • Developing commercial conditions/documentation for bids/proposals and contracts including special commercial conditions.
  • Developing evaluation criteria and weighting for use in evaluating and comparing consultant and technical proposals.
  • Coordinating the bidding process including preparation of public advertisements, determining the necessity for, and coordinating the issuance of addenda.
  • Coordinating all communication with bidders and providing responses to bidders’ enquiries prior to bid closing.
  • Obtaining competitive bids/proposals.
  • Completing commercial evaluations and commercial/technical recommendation reports.
  • Coordinating contract award and preparing award letters, purchase orders and contract documents.
  • Interpreting contract and ensuring compliance with contract terms and the requirements of the scope of the work.
  • Evaluating/negotiating commercial aspects of work plan submissions.
  • Processing work plan/work assignment releases.
  • Administering payment process including preparing/processing certificates of payments, negotiating contract price breakdowns, progress payments, off-site inventory payments, and assessing back charges and liquidated damages.
  • Negotiating final settlement of quantities for unit price contracts.
  • Processing release of holdback payments as per Construction Act.
  • Preparing estimates for proposed changes/amendments/claims.
  • Processing requests for quotes, contract amendments/changes and change directives.
  • Evaluating and preparing analysis of contractor’s submissions for changes and claims.
  • Analyzing rationale for contract changes/claims with contractor’s as well as coordinating support from other departments.


  • University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
  • Accreditation as a Certified Construction Contract Administrator, Certified Professional Purchaser (CPP), Certified Supply Chain Management Professional (CSCMP), Certified Public Purchasing Officer (CPPO), or equivalent is considered an asset.
  • Minimum five (5) years of procurement experience.
  • Knowledge of public procurement and/or contract administration concepts and practices
  • Experience in contract development, in cooperation with legal counsel
  • Experience conducting procurement projects in the public sector
  • Experience leading and/or managing procurement processes for procuring goods or services, utilizing leading practices and methodologies which may include dialogue, and/collaboration with vendors
  • Experience providing strategic advice to support client in planning, developing, and executing of procurement processes for complex/advanced procurement
  • Experience working with clients and key stakeholders to develop problem statements, outcome-based specifications, and value-based evaluation criteria
  • Strong mathematical skills
  • Proficient in Microsoft Word, Excel, SharePoint
  • Effective interpersonal, organizational, multi-tasking, verbal, and written communication skills · Ability to co-ordinate efforts of others to accomplish objectives
  • Strong organizational skills and the ability to multitask effectively
  • Effective analytical and problem-solving skills and must be detailed oriented
  • Ability to prioritize the various activities to maximize efficiency and meet deadlines.

PTAG is growing and seeking professionals who want to join a fast paced, innovative, and team-oriented Program Management Firm. We are driven to help our clients find opportunities for consistent and constant improvements of their Capital and Sustainable Programs. PTAG is a Registered Provider of the Construction Industry Institute which underscores our commitment to help the Power & Utilities, Oil & Gas, Chemical, Mining and Heavy Infrastructure sectors achieve increased project certainty, productivity, and desired outcomes. We are seeking likeminded professionals who want to join us on our journey to build lasting, and value-driven relationships with our clients.