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UNIVERSITY OF OTTAWA: Administrative Assistant


This is a Full-time position in Ottawa, ON posted September 10, 2020.

Salary(Grade:06) Hiring salary range $46107-$58,240 Position Purpose Provides administrative support to students, professors, Directors and to the Coordinator in managing the financial and physical resources of the Centre for Psychological Services and Research (CPSR).

Manages client records as well as the collection and compilation of data, while ensuring professional ethics are upheld by maintaining the confidentiality of service requests from internal and external clients as well as clinical records.

Essential Qualifications Knowledge and experience in administration normally acquired through postsecondary education or equivalent experience Experience in interpreting and applying policies and regulations Strong aptitude for interpersonal communications Experience in bilingual administrative writing Experience in customer service Experience working in a high-paced environment dealing with confidential information Knowledge and experience in using computer systems and software such as: spreadsheets, financial systems, databases, word processing, Internet and email Ability to accomplish quality work under strict deadlines Knowledge of accounting principles Bilingualism French and English (spoken and written); to be considered for this position, candidates must be rated at the low-advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language.

The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies Key competencies required at the University of Ottawa:Planning: Organize in time a series of actions or events in order to realise an objective or a project.

Plan and organize own work and priorities in regular daily activities.Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results.

Is proactive and self-starting.

Show availability and willingness to go above and beyond whenever it is possible.Client Service Orientation: Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s).

Accept and give constructive feedback.

Able to adjust own behaviour to reach the goals of the team.

Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents.

The University of Ottawa is an equal opportunity employer.

We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons.

If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.Applications from employees belonging to the bargaining unit SSUO will be considered first.

Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies.

The University also accepts external applications; they will be selected in second place.

Schedule with an average of 35hrs/week.

Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations.

Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview.

Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.E.

J0000-0000, in the title of your document).

Bilingualism French and English (spoken and written); candidates must be rated at the Low Advanced (or higher) in comprehension of their second language to be considered for this position.

The candidate’s level of proficiency will be determined with a test administered by the Official Languages and Bilingualism Institute of the University of Ottawa.