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Executive Assistant

Centre for Addiction and Mental Health - CAMH

This is a Contract position in Toronto, ON posted September 30, 2020.

EMPLOYMENT OPPORTUNITY

Executive Assistant

Physician-in-Chief

 

Position Description:

Reporting to the Physician-in-Chief, the Executive Assistant will provide senior administrative support to ensure the smooth and effective operation of the office.  The successful candidate will also provide assistance to the Physician-in-Chief on a range of confidential matters and issues.  In addition to representing the Physician-in-Chief to staff, clients, visitors and the public, you will be responsible for: maintaining the Physician-in-Chief’s schedule; drafting correspondence and reports; coordinating travel arrangements for meetings and conferences; preparing meeting minutes; preparing documents and presentations; and organizing special events and lectures at the hospital.  You will operate as part of the larger team of Senior Management Administrative/Executive Assistants working closely to ensure co-ordination of support for special projects and to various committees of the Board of Trustees and the Senior Management Group.  You will report to the Assistant Manager, Medical Affairs for administrative matters related to the Physician-in-Chief portfolio.  The successful candidate will have the necessary experience to work independently and take leadership on complex assignments such as organizing medical rounds.  You will support a workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements.  This position is currently located at 100 Stokes Street.

 

Qualifications:

The successful candidate will have a Post-secondary Certificate or Diploma in Office Administration or a related field.  A minimum of 5-10 years of senior secretarial/administrative support experience is required, including advanced knowledge of office administration practices, academic systems, corporate protocol and public relations.  An equivalent combination of post-secondary education and experience will be considered. Experience within a healthcare or university setting is considered to be an asset. Expertise in MS Office (Word, Excel, PowerPoint), and other software packages and excellent organizational, problem solving, interpersonal and communication skills are required.  This position requires confidentiality, initiative, independent judgment and senior level administrative and communication skills. You are a team player who possesses excellent interpersonal, organizational, problem solving skills, with a strong attention to detail and accuracy, particularly while working in high pressure situations and dealing with conflicting priorities and deadlines, with minimal supervision. Experience in developing meeting minutes, agendas and action plans is required. Candidates will possess the ability for self-directed learning/working, as well as collaboration and teamwork. Candidates require the ability to work effectively in a wide range of settings with individuals from diverse backgrounds. Bilingualism (French/English) and/or proficiency in a second language would be an asset.

 

Please note: This full-time, permanent position is NOT part of any bargaining unit.

Salary Range: Competitive Salary and Benefits

 

 

CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

As an employment equity employer CAMH actively seeks Aboriginal peoples, visible minorities, women, people with disabilities, (including people who have experienced mental health and substance use challenges), and additional diverse identities for our workforce.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.